Homeowner’s Manual

Responsibilities for Maintenance

Association Responsibility:

  • Streets
  • Curbs
  • Roofs
  • Skylights
  • Gutters
  • Downspouts
  • Flashings

Owner Responsibility:

  • Windows
  • Doors
  • Exterior Walls
  • Chimney
  • Garage Door
  • Deck or Patio
  • Air Conditioner Compressor and Pad
  • Sump Pump
  • Driveway
  • Home Sidewalk
  • Front entrance stoop or porch
  • Slab
  • Basement Floors
  • Crawlspaces

Foundation Failures – Uninsurable, therefore repaired by the Association with special assessments to homeowners.

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Clarification of Owner Responsibility for Outside Home

  1. Keep bushes, flowers, and back and side yards watered where the sprinkler system does not reach.  Empty flowerpots shall not be stored in front yards when not filled.  Dispose of plant material in yard bags.  Keep deck neat. It must also be repaired and sealed regularly.
  2. Call the Property Manager to report any trees that need trimmed or removed.  This service is performed on a priority basis and at scheduled intervals as funds allow.
  3. Weed all flowerbeds during the growing season regularly.  If a homeowner cannot or does not want to do it, call the Property Manager for assistance with hiring a contractor to complete the work at the owner’s expense.
  4. Problems with light poles (new bulbs, painting or rusting, or not working) should be called in to the Property Manager as the Association services them.
  5. Make sure all downspouts drain away from homes.  Keep gutters free of leaves and debris.  Each fall the Property Manager will arrange for a contractor to perform this service for any homeowner who wishes to sign up.  The homeowner will be responsible for paying for this expense directly to the contractor.  The Property Manager will mail out notification for a sign-up list.
  6. Keep outside of home painted/stained regularly.  Inspect for any areas that need repair (such as tuck pointing repairs).  If this is not done, the Property Manager will notify the homeowner.  If the issue is not remedied within 2 months, the Property Manager will arrange with a contractor to resolve the violation and then bill the homeowner for all expenses incurred.
  7. If irrigation is not working properly, call the Property Manager to schedule repair.
  8. Mulching is the responsibility of the homeowner (no volcano mulching; let the roots breathe).
  9. Consult “Responsibilities for Maintenance” for other responsibilities.

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Architectural Review

One of the principal reasons people purchase homes in Deer Run is to live in an attractive, quality community at an affordable price.  The Architectural Review Committee was formed to oversee the appropriate development of Deer Run buildings and grounds and to make sure that the quality would be maintained.

To preserve the attractiveness of our neighborhood, please use restraint when considering additions of items in your front yards (”less is better”). Please keep lawn art to one object of interest.

Responsibilities - The Committee’s current and future responsibilities include the following:

  1. Approving, modifying or rejecting requests for all alterations or additions to previously existing construction or improvements;
  2. Adopting and monitoring compliance with architectural guidelines;
  3. Monitoring compliance with requests previously approved by the Architectural Review Committee;
  4. Adopting and monitoring compliance with maintenance standards set out in the Declaration (Article 7, Paragraph D on pages 7-8).

Change Request Procedures - ALL CHANGES, MODIFICATIONS, OR ADDITIONS TO THE EXTERIORS OF HOMES AND THE GROUNDS SURROUNDING THE HOME MUST HAVE PRIOR APPROVAL IN WRITING BY THE ARCHITECTURAL REVIEW COMMITTEE. All contractors must provide the property manager with a certificate of workers compensation coverage and current liability insurance.

The following is the procedure to follow to request the required approval:

  1. Submit application with specifications of proposed changes one of the following ways:
    • Deer Run Owners’ Association

      Architectural Review Committee

      C/O Towne Properties

      6540 Centerville Business Parkway

      Centerville, OH 45459
    • Fax to 937-222-2552, Attention Rachel Hawvermale
    • Email to NicoleMayes@TowneProperties.com
  2. The Committee meets regularly as required to review requests. They will notify the property manager promptly of their decision. The association’s property manager will notify the homeowner by letter or email with the results.

Examples of changes that must be approved:

  • Landscaping (additions and/or removals)
  • New Roof Replacement
  • Storm Doors (additions or color changes)
  • Awnings (additions or color changes)
  • Skylights or windows
  • Changes of color to home’s exterior
  • Storing, installing, or having installed, items on common or limited common elements

Examples of changes that are prohibited by the Declaration and cannot be considered or approved:

  • Additional Buildings
  • Additions to Homes, which would expand into the Common Area
  • Fences
  • Walls
  • Signs other than real estate “For Sale” signs and security system signs, which are regulated separately – see Item entitled “Signs.”

Noncompliance– Homeowners who do not comply with the requirement for prior approval will be notified of their noncompliance and given 30 days to remove the non-approved item and/or restore the home or affected area to its original condition. Failure to comply with this notification would result in a monetary fine and the Association contracting for corrective action at the homeowner’s expense.

Rationale for approving an ARC request:

  1. Change enhances the appearance of the property and blends with neighboring properties.
  2. Changes represent consistency, conformity, functionality, and are esthetically pleasing.
  3. Improves safety for homeowner.
  4. New house colors to update residence.
  5. Appropriate drawings, specifications, colors, and material samples are supplied.

Rationale for rejection of an ARC request:

  1. Encroaches into common elements.
  2. Prohibited by Declaration or State/Local Code.
  3. Could be deemed objectionable by neighboring homeowners.
  4. Represents over planting.
  5. Unacceptable colors.
  6. Detracts in other ways from appearance.
  7. Obstruction of lamppost and house numbers.

Rejections made by the Architectural Review Committee can be appealed to the Board of Managers at a regularly scheduled meeting by contacting the Property Manager at least one week in advance.

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Satellite Dish Guidelines

Deer Run Condominium Association intends to comply with the FCC ruling for the installation of small Satellite dishes while protecting the integrity and esthetics of our community.

  • Each Satellite installation request will be reviewed individually on its own merits.  Where possible, an optimum location and installation should be determined so that good reception can be achieved along with reasonable community aesthetics.
  • Whenever possible, keep the installed dish out of view of the front of the home and the street.
  • Installation is not permitted in the common areas.  The dish should be attached to the side of the house.
  • The dish should be a color that blends with its surrounding and must not contain written material (such as advertising).
  • Installation bracing and support should be as minimal as possible while maintaining safe and secure anchoring.
  • The diameter of the dish should be as small as possible to receive reasonable quality reception, and, in no case, larger than the FCC ruling.
  • The Deer Run Association will not be responsible in any way for damage to the dish or its installed components.
  • Damage to common property resulting either directly or indirectly from the installation, use, or maintenance will be the responsibility of the homeowner.

(Enacted February 1999)

(Updated March 2008)

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Signs

Yard

  1. Residential property “For Sale” signs will be permitted on the individual lot sites for home resale by the individual homeowner of his/her agent under the following conditions:
    • Homeowners must notify the Property Manager before a sign may be posted.  If a sales or listing agent is to be used, the agent’s name, address and phone number is to be supplied to the Property Manager at the time of notification.
    • Signs must be displayed immediately in front and within three (3) feet of the home.
    • There is a limit of one (1) “For Sale” sign per home.  Signs must be of the type normally used by real estate (single family home) sales companies in the Dayton area.  No oversized signs are permitted.
    • No “sold” signs are allowed.
    • “Lead in” or “Open House” signs may be used only on Sundays between the hours of 11 a.m. and 6 p.m.
  2. Alarm company signs are limited to one (1) sign no larger than 10 x 12 inches in the front yard close to the house, plus one (1) window displayed sign no larger than 4×6 inches in one window of each of the four (4) sides of the home.
  3. No political signs are allowed.
  4. No contractor signs are allowed.

The Deer Run Owners’ Association does not allow any window signs other than the above referenced alarm sign.

The only garage sale allowed in Deer Run is during the City of Centerville one-weekend sale per year, about the first weekend in May.  Signs must be obtained from the City of Centerville.

Estate Sale Signs:

The Board agreed to allow Estate Sales, which must be held inside the home. The owner must be moving and sign placement must follow the Real Estate sign guidelines.

(Enacted July 2001)

(Revised March 2008)

(Revised March 2011)

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For Your Information

Please contact property manager or website for referrals for painting or outside maintenance of unit or structure (e.g. windows, doors, driveways and landscaping, including mulch).

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Roof Replacement Procedure

Roofs will be replaced by discretion of the Board based generally on age of the roof and condition. The Board will contract with one of several qualified roofers of the Board’s choosing.

(Enacted March 2011)

Roof Repairs

Call Towne Properties.

(Enacted March 2011)

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Keys

Mailbox Keys

If a new homeowner did not receive a mailbox key from the previous homeowner, contact the Washington Township Post Office at 291-0991. It is located at 7525 Paragon Road, Centerville, Ohio.

Pool/Tennis Court Keys

Both pool key and tennis court keys are issued per home.  There is a $5 charge for additional or lost keys, which may be picked up from the Facilities Manager.

Clubhouse Key

A clubhouse key may be checked out for the day if one wishes to preview the clubhouse prior to renting. See “Social Activities”.)

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Grounds-Related Practices

  1. Flowerbeds are to be maintained by each homeowner.  Flowers must be planted 9-12 inches from the edge of the beds to allow for proper mowing.
  2. Owners are expected to keep beds weed free.  If they are not, the Property Manager will notify them.  If the issue is not remedied within 2 weeks, the Property Manager will arrange with a contractor to resolve the violation and then bill the homeowner for all expenses incurred.
  3. The watering of all new and existing trees and shrubs is the responsibility of each homeowner.  If a recently planted tree or shrub dies due to lack of water, the only way it will be replaced is at the homeowners’ expense.
  4. Only front and corner lawns and certain common areas are irrigated.  The watering of back and side lawns is the responsibility of each homeowner, and the grass will not be replaced because of lack of water.  In general, all lawns and most common elements are mowed and string trimmed by the vendor every week during the mowing season.
  5. All curbs, sidewalks and driveways will be power edged 6 times during the mowing season.
  6. The vendor, on a scheduled basis, sprays all trees and shrubs during the growing season.
  7. All fertilization, together with weed, fungus and insect control, is applied on a scheduled basis by the vendor during the growing season.
  8. The trimming of trees is done on an as required basis.  Call the property manager to get your name on the list. Homeowners must obtain prior authorization from the ARC before trimming and/or removing ANY trees on the property.  No topping of trees is permitted (a fine may be levied).
  9. The trimming of shrubs is done once in May/June and again in September/October by a vendor.
  10. When homeowners cut tree limbs, they must be bundled in 3’ lengths and tied with string before they are placed by the curb for pick-up. If they are not bundled properly, the refuse vendor will not remove them and, therefore, the homeowner will be responsible for their disposal.  Bundled items should not be placed by the curb any earlier than the night preceding pick-up.

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Tree and Shrub Removal & Replacement

Trees and/or shrubs that are completely dead, overgrown or are encroaching will be removed at the expense of the Deer Run Owners’ Association. If a homeowner has one or more items to be removed, call the Property Manager to make certain that the items are placed on the work list.

Deer Run was over planted when the homes were built, so replacements will be at the homeowner’s cost as approved by the Architectural Review Committee. Costs for removal and replacement of live trees and shrubs and additions or changes to current landscaping as approved by the Architectural Review Committee will be the responsibility of the homeowner.

ARC and Grounds representatives will perform a complete walk through each year to assess these conditions and to develop a list of tree work for vendor contracts. The list developed by the Property Manager from homeowners calling in will used during this assessment.

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Snow Removal

It is preferable that the contractor delay snow removal until the end of the snowfall. When the snowfall exceeds three inches, removal from the streets is to be started.

The priority of removal, as established by the Board, is all streets must be cleaned and cleared first. Snow is to be placed in the least obstructive area. If the amount of cleared snow becomes significant, it can be moved to the parking lot located west of the tennis courts. The contractor will contact the Property Manager of Deer Run prior to moving the collected snow.

After the streets have been cleared, the contractor is to proceed with the cleaning and clearing of driveways and sidewalks. The priority of which ones to clean first will be left to the discretion of the snow removal contractor.

Please call the Property Manager to report any damage done to the sod or unit by the snow removal equipment. The damage will be repaired as soon as possible.

REMINDER: Cars parked in driveways and on the street will interfere with the snow removal process. If cars are parked in either of these areas during removal, the snow will be shoveled around the vehicle. If the snowfall is significant, this will possibly hamper the use of the vehicle.

(Enacted January 2000) (Revised September 2001) (Revised March 2008)

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Communal Watering Boxes

The seventeen (17) auxiliary communal watering boxes are for the use of homeowners to water large common elements.  They are not to be used to water the flowers around individual homes.  The approximate location of these watering boxes is as follows:

  1. Between 810 and 820 Zengel Drive, in the backyard
  2. Between 7330 and 7336 Hartcrest Lane, just east of the common sidewalk
  3. East side of the clubhouse, opposite the pool and close to the street
  4. Between 7212 Hartcrest Lane and 7205 Whitetail Trail, close to the common sidewalk
  5. Between 7101 and 7113 Hartcrest Lane, in the backyard
  6. Behind 7165 Whitetail Trail
  7. Behind 7200 Whitetail Trail
  8. Behind 7230 Whitetail Trail
  9. Behind 7250 and 7260 Whitetail Trail
  10. Behind 7280 and 7290 Whitetail Trail
  11. Behind 7300 and 7320 Whitetail Trail
  12. Behind 925 Elk Hollow Lane, close to the common sidewalk
  13. Between 934 and 942 Fawn Lea Trail, in the backyard
  14. Between 950 and 958 Fawn Lea Trail, in the backyard close to the pond
  15. Behind 7312 Caribou Trail on top of the Clyo Road mound
  16. Behind 7383 and 7385 Cades Cove
  17. Between 7391 and 7395 Cades Cove, in the backyard

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Clubhouse Rental

  1. Call Towne Properties at 222-2550, Nicole Mayes, to find out which resident is in charge of renting the clubhouse. Currently the Facility Manager is Bob Stone at 433-3505.
  2. The name of the applicant will be taken as a tentative reservation until the deposit and rental fees are received. The clubhouse is available to rent to homeowners only.
  3. The deposit and rental fees of 2 separate checks (one for $100 & one for $50) made out to Deer Run Clubhouse Rentals must be received at least 1 day prior to the reservation date.
  4. The deposit ($100) will be refunded in full within 30 days after rental provided that:
    1. The chairs and tables have been replaced in their original locations.
    2. The trash has been removed from the premise and new empty trash bags have been put in the trash containers.
    3. There has been no damage to the clubhouse, carpet or other furnishings.
    4. The clubhouse key has been returned.
    5. Adherence to the Clubhouse Checkout List has been followed.
    6. Pool trash cans are not to be used for clubhouse trash.
    7. All lights and fans are to be shut off and door in hallway to restrooms closed.
    8. Return the thermostat to its original setting. Winter 65 degrees and summer 75 degrees.
  5. The rental party has the option of hiring the clubhouse cleaned by our cleaning person by having the cost of cleaning taken from the $100 deposit. The Facilities Manager is to be told this when reserving the date. The rental party must still return chairs, tables, and furniture to the proper places and remove all trash from bathrooms and party room.
  6. A key will be provided shortly before the date of the clubhouse rental must be returned after the party.
  7. Keys may be checked out ahead of time if one would like to view the clubhouse prior to rental. Call current Facility Manager.
  8. The clubhouse is checked the day after a rental occurs by the contracted cleaning person. The hourly rate for cleaning is currently $25. If additional cleaning is required, it will be deducted from the deposit.
  9. The homeowner must be present at all times during the function. Homeowners will be held liable for any damages to the clubhouse.
  10. Renters can move or roll up the area rug. It cannot be placed at the front door.

(Revised 2003)

(Revised March 2008)

(Revised March 2011)

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Clubhouse Checklist and Rules

Deer Run Owners’ Association has tried to furnish the clubhouse with the warm atmosphere of one’s own home. The following are included for your use:

  1. 2 large and 2 small trash containers
  2. Range, dishwasher, microwave, refrigerator with ice maker
  3. Vacuum cleaner
  4. Five 8 ft. folding tables, four 6 ft. long folding tables, 7 card tables, and 65 folding chairs in addition to the main room furniture
  5. Paper towels and toilet tissue for rest rooms
  6. Two 30 cup coffee pots
  7. Stereo
  8. Trash can liners
  9. HD Television
  10. 2 sets of sliders are provided to assist in moving furniture (located in hall closet.)

Checklist of what you may need to bring:

  1. Pots and Pans
  2. Plates, cups, utensils, napkins/paper towels
  3. Ice, bottle opener, hot pads, dishtowels, sponge, can opener

Checkout list:

  1. Vacuum all carpets and clean counters and table tops.
  2. All trash must be removed from clubhouse  there is no trash pickup at clubhouse. Do not put trash in the container at the pool.
  3. Return all chairs and tables to their original locations.
  4. Check fireplace and make sure it is turned off.
  5. Turn off all appliances, stereo, fans, and lights.
  6. Replace trash can liners as needed (39 gallon liners are in the closet between the restrooms).
  7. Put up arm on icemaker so it does not make any more ice.
  8. Make sure all windows and doors are shut and locked, including hallway door to restrooms.
  9. The clubhouse must be cleaned the same day as rented to avoid being charged for an extra day.

Rules:

  1. The homeowner must be present at all times during rental.
  2. If the clubhouse is not in the same or better condition than when rented, $25 per hour will be charged for cleaning.
  3. There are to be NO GRILLS anywhere in the clubhouse or on clubhouse grounds, including the pool area.
  4. The pool and tennis courts are NOT included with the clubhouse rental.
  5. The door leading from the pool to the restrooms MUST REMAIN UNLOCKED from the inside at all times. The health department requires this for operation of the pool.
  6. No tacks, nails, or any type of tape can be used for hanging or attaching anything to walls or ceilings.

(Revised March 2011)

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Deer Run Social Events

Deer Run Social events are held at the Deer Run Clubhouse and are organized by the Social Committee. The Social Committee is part of the Vice President of Communications’ roles and responsibilities. (questions? Contact Patty Pierce @ 609-9225 or ppierce3@woh.rr.com).

Keeping the price per person to under $10 (depending on the event), all are BYOB. Deer Run also has Munch & Mingle evenings – the residents bring an appetizer and their own drinks. In addition, we have two contests: 1) Best Halloween Scarecrows, and 2) Best lighting displays beginning after Thanksgiving, with the Famous Golden Deer award for the Best of the Best displays!

Communications for these fun events can be found through:

  • Email and letters to non-email residents
  • Newsletter details
  • Website calendar

Procedure for attending includes:

  • Making a reservation by Friday of the actual event with Elly Mullen
  • Elly lives at 7128 Hartcrest, and you can make a reservation by calling her at 435-2606, or taking cash to her by Friday of the actual event
  • Members of the Social Committee then can purchase the food needed for the party

Events in 2011:

  • May - Derby Day Party
  • July - Deer Run Picnic
  • September - “Football Fever” Tailgate Breakfast
  • December - Christmas Party

The Social Committee will notify you of the Munch & Mingles.

(Revised March 2011)

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Website

Deer Run’s website contains a brief history of the community, social event schedule, Board Meeting minutes, Board member information, and pictures by David Fischer of the community. Of particular interest for you will be the Contacts section that lists outstanding contractors to help you with projects around your home. Residents offer their good experiences and recommend area contractors.

www.deerruncenterville.com

Currently we update the website monthly, and in the future we hope to add a yearly calendar of social events, Board Meetings, the Annual Meeting & Picnic, etc.

Design/Webmaster: Mike Kistler from Soaring Whale.com

Web Administrators: Patty Pierce, Carolyn Basford, Beth Fischer

Password for Board Minutes: Contact ppierce3@woh.rr.com

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Tennis Court Rules

  1. No pets, basketball, skate boarding or roller blades on tennis courts permitted.
  2. Return chairs to where found.
  3. Remove all tennis balls and trash when leaving.

(Revised March 2008)

(Revised March 2011)

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Pond Rules

The following POND rules are in effect:

No swimming, no wading, no rafts, boats or floats designed for a person while in or upon the water.

No removing or throwing of rocks or any other material into or around the ponds or creeks.

No feeding of ducks or geese in the ponds or on any other part of Deer Run.

No pets in the ponds.

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Pool Rules

  1. No lifeguard is provided anytime. One enters this pool at his or her own risk.
  2. A Deer Run resident must accompany guests to the pool.
  3. No children 16 or under are permitted without an accompanying Deer Run homeowner over 21 years of age. The accompanying person assumes responsibility for the minors.
  4. No glass in the pool area.
  5. No running in the pool area.
  6. No acrobatic jumps from the sides of the pool.
  7. No horseplay, dunking, or similar conduct.
  8. No diving from the sides of the pool.
  9. No rafts, or rings larger than 30 inches in diameter, width or length.
  10. The pool opens at sunrise and is closed at sunset.
  11. The pool key opens the restroom door.
  12. No pets are permitted in the swimming pool or swimming area.
  13. All babies are required to wear proper swim diapers. In case of bowel movement in diaper, report this to property manager or facilities manager promptly. Wash baby before returning to the pool. Do not dispose of diapers in any clubhouse trash cans.
  14. Pool umbrellas are to be lowered before leaving the pool area each evening.
  15. Trash is to be put in trashcans.
  16. Chairs and lounges should not be used to stand on and should be put back.

These rules are not exhaustive but are intended to convey the Association’s interest in having a facility that encourages responsibility in its enjoyment. Other rules consistent with these apply. The presence of any Manager, agent, or employee of the Association at any time shall, in no instance, excuse compliance with the rules or be construed as an acceptance of prohibited conduct that may be occurring.

(Revised March 2008)

(Revised March 2011)

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Bug Lights

No “bug lights” shall be permanently mounted on any home.

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Garage Doors

Are to be kept closed except when working in the garage. This is not only to discourage theft, but also in order to keep the neighborhood looking as uniform as possible.

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Fireplace Wood Storage

Fireplace wood may be stored on decks or patio areas only in enclosed containers to prevent termite and wood lice infestation, not on driveways or any grass areas.

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Front Pole Lights

Pole lights are common elements and are maintained by the Association. They are to be kept clear of vines and flowers so they can be painted and serviced. This is also to ensure that law enforcement or fire and medical officials can easily locate homes in the event of an emergency. Call Towne Properties to report bulbs out or other problems.

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Fire Hydrants

Hydrants cannot have any bushes or flowers within 3 feet on all sides and cannot be painted. This is a regulation of the City fire department.

(Enacted and enforced April 15, 2003)

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Holiday Decorations

Christmas decorations shall be removed within two weeks after December 25th, and other holiday decorations need to be down no more than one week after the holiday.

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Parking

The Declaration prohibits the storage of boats, canoes, campers, or other recreational vehicles, trucks, trailers, pickup trucks or inoperable vehicles of any kind on the Common Elements. A recreational vehicle, camper or boat may be parked at the home to accommodate loading or unloading for no more than 8 hours. Traffic flow may not be interfered with during this time. With prior notification to the Property Manager, it can then be stored one night at the clubhouse parking area.

Homeowner’s automobiles that cannot be parked in homeowner’s garage or driveway should be parked at the clubhouse and tennis parking areas on a temporary basis not to exceed 72 hours.

(Quoting from Article IX, Section J from the Declaration)

“There shall be no obstruction of the Common Elements and Facilities nor storage of any boats, canoes, campers, or other recreational vehicles, trucks, trailers, pickup trucks, or inoperable vehicles of any kind on the Common Elements.” “The Board may promulgate regulations restricting the parking of automobiles, inoperable vehicles, trucks, boats, and recreational vehicles on the Common Elements, and may enforce such regulations or restrictions by levying fines, having such vehicles towed away, or taking such other actions as it, in its sole discretion, deems appropriate.”

(Revised March 2011)

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Contractor-Related Problems

Homeowners should refrain from talking directly to contractors (e.g. tree trimmers, grass cutters, etc.) concerning work being performed.  The vendors’ contracts stipulate the exact work they are to perform. Homeowners shall not attempt to revise these contracts with special requests or observations.

If a homeowner has a concern or wants to report a problem, he/she should call the Property Manager.  Association management must interface with the vendors so they are aware of any potential problems.  Short-circuiting this channel of communication does not benefit the Association.

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Pets

Because of the many misunderstandings about the pet rules at Deer Run, the Board of Managers adopted the following clarifications to the Pet Rules in the Condominium Documents.

Only one pet is allowed per household and it must be under 30 pounds. Dogs must be on a leash when outside and no dog is to be staked outside. Invisible fences are not allowed.

The unit owners must clean up the feces left by their pets immediately. Leaving the feces in the lawns is not fair to the vendors nor the residents of Deer Run who are involved in groundsrelated activities. Failure to clean up after your pet will result in a $25 fine per occurrence.

All pets in the Deer Run Owners’ Association must be registered. This includes guest pets residing in the Association more than thirty (30) days in any calendar year. The registration must include the following:

  • Owner’s name and address
  • Description of pet including age and weight
  • Current Montgomery County license number
  • Current rabies vaccination number
  • Name of veterinarian
  • Picture of pet

It will be the Property Manager’s responsibility to maintain a file on all Deer Run pets by lot number. It will be the unit owners’ responsibility to keep their pet’s file up to date by supplying the Property Manager with all necessary data as it changes.

No pets outside the description in “Article IX Section A” of the Condominium Documents will be permitted in Deer Run after the date of adoption of this motion unless specifically allowed, in advance, by the Board of Managers.

All unit owners, the developer and their agents, and the selling units in Deer Run shall be held responsible for informing any prospective purchaser of the pet rules. The Deer Run Owners’ Association shall not be held liable for failure by the developer, unit owners, and/or their agents to notify prospective buyers of the regulation.

(Bylaws clarifications enacted as “Regulation #91 OCT2A” on October 2, 1991)

(Updated March 2008)

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Trash Removal

Waste Management is the contractor used for waste removal at Deer Run.  Trash pick up day is on Friday.

All garden materials (weeds, flowers, etc., and bush and tree trimmings) must be disposed of in an approved lawn bag.

All branches must be bundled and tied with string no longer than 3 feet lengths.

Waste Management recognizes six (6) holidays throughout the year on which refuse collection shall not take place. These holidays are Memorial day (last Monday of May each year), Independence Day (July 4), Labor Day (first Monday of September each year), Thanksgiving Day (fourth Thursday of November each year), Christmas Day (December 25) and New Years Day (January 1).  If these holidays occur on Monday through Thursday,  pick-up for Deer Run will be on Saturday.

Do not put your trash containers out until after dusk Thursday or preferably Friday morning. Please bring in containers as soon as possible. After two (2) warnings, a fine of $25 will be assessed for each occurrence.

If you want a recycling container, please call Towne Properties. There is no charge for recycling.

(Revised March 2002)

(Revised March 2005)

(Revised March 2008)

(Revised March 2011)

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Fines and Penalties

The following schedule of fines and penalties shall apply to the more commonly violated rules and regulations of Deer Run Owners’ Association.

  1. Pet rule violations will be addressed accordingly:
    1. A homeowner will be fined $25 per occurrence for failure to clean up feces left by their pets and for failure to keep their pet leashed while outside.  After the sixth violation, the pet will be considered a public nuisance and removed from the Association Property in accordance with “Article IX, Section A” of the condominium documents.
    2. A homeowner with more than one pet or a pet over 30 lbs may be fined $50 per month for up to six (6) months maximum. If the violation has not ceased at the end of the sixth calendar month, the Board of Managers shall begin action to have the pet in violation removed from the Association Property in accordance with “Article IX” of the Condominium Document.
  2. Nuisance behavior, as described in “Article IX, Section F” of the Condominium Document, shall be punishable by a fine of at least $100 but not more than $500 per incident.
  3. Violations of the sign rule as described in “Article IX, Section F” of the Condominium Document and Regulation #91MAR01B shall be fined on a basis of $5 per day after receiving written notification from the Property Manager of the violation. If the sign is not removed within 3 days, the Property Manager may have the sign removed and assess the homeowner for the expense of removing the sign. Please note it is the homeowners’ responsibility to notify the Property Manager when the sign is removed. The Property Manager will notify the homeowner of the amount of the fine. The fine shall be due with the next monthly assessment.
  4. Failure to follow the appropriate procedure for the disposal of waste, see “Article IX, Section L” of the Condominium Document, shall result in a fine of $25 per incident plus any cost to clean up the resulting mess.

(Revised March 2008)

(Revised March 2011)

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Association Fees

The Association Fees are the primary source of funds available for the Association homeowners to corporately maintain the Association’s common elements.

The Association Dues are divided into two parts:

Part one is a transfer of 14% from Association Dues into a General Reserve Fund each month. The General Reserve is a fund maintained for the cost of long-term repairs and replacements–Capital Improvements. Examples include major pool renovations, street resurfacing, major tennis court resurfacing, roof replacements, and clubhouse renovations.

Part two, the remaining 86% of the Association Dues are to cover the operating expenses of the Association; such as, insurance, professional fees, taxes, roof repairs, trash removal, general maintenance, grounds maintenance, sprinkler system repairs, water, pond maintenance, snow removal, repair of common streets and walks, clubhouse, pool and tennis court expenses. A report that covers the entire budget and expenses is provided to the homeowners. The Property Manager will provide interim reports.

The Association Dues are determined by the percentage of ownership each owner has in the total condominium property. This ownership is calculated on the gross square footage of the home, which includes the garage, basement, and finished attics as established by the developer’s engineer.

If, for any reason, a homeowner becomes delinquent in his/her fees, the Association has the right to charge late fees, file a lien, and, if necessary, foreclose on the property.

(Revised March 2011)

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Explanation of Deer Run Owners’ Association Dues

Dues are based on square footage, including garages and basements.

Dues cover the following:

  • Insurance on the outside of the home to the drywall
  • Roof repair and replacement, skylights, gutters and downspouts
  • Trash pickup
  • Maintenance of non-dedicated streets and curbs
  • Dead/overgrown tree removal
  • Grass mowing, trimming, edging
  • Tree trimming
  • Fertilizing of all trees and bushes
  • Shrub trimming twice a year
  • Snow removal
  • Pond maintenance
  • Irrigation of front yards
  • Maintenance of the swimming pool, tennis courts, and clubhouse
  • Maintenance of the walking paths
  • Maintenance of the pole lamps in front of the homes
  • Contract with Towne Properties for management

The homeowner is responsible for the following insurance:

  • Condo Insurance
  • Condo insurance form HO-6. There is no need for whole house insurance because Deer Run carries the insurance on the outside structure of your home to the drywall.

(Revised March 2011)

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Late Assessment Payments

The following will be the standard method for the Property Manager to handle late payment of the monthly assessment fees, and special assessments, and any penalties and liens levied by the Deer Run Owners’ Association Board of Managers through their Property Manager:

Monthly assessments are due at the beginning of the month. We suggest that you set up automatic payment with Towne Properties to avoid late payment penalties.

  • Any payment not received by the 10th day of the month in which that assessment was due is late, and a late fee of $25 is applied. It is the homeowner’s responsibility to make the regular assessment fee payment and late fee before the next assessment is due. The Property Manager will not issue an invoice for the late fee. It is still due and payable. The late fee charges will accumulate at the rate of $25 per month until the entire balance is settled in full.
  • After the third month of assessments and late fees remain unpaid, the Property Manager will be directed to place a lien on the home.
  • The Property Manager has been instructed to place a lien immediately on any property that is offered for sale with any home fees in arrears.

(March 2008)

(March 2011)

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